Building your business on a solid legal foundation is essential for long-term success. At MaxetraHub, we connect entrepreneurs and organizations with licensed business and legal professionals across Canada who bring the knowledge and experience required to get it right. From incorporation to amendments and ongoing governance, our partners provide reliable, end-to-end support to set up, maintain, and strengthen your corporate structure.
Federal & Provincial Incorporation
Choosing between federal or provincial incorporation is a key step. Federal incorporation offers name protection across Canada and flexibility for expansion, while provincial incorporation is simpler for local operations. Incorporation documents are governed by strict compliance standards.
Shareholder & Partnership Agreements
Clear agreements between owners build stability and prevent disputes. These documents define roles, responsibilities, voting procedures, and exit strategies. With proper agreements in place, your business gains a strong framework for governance and long-term growth.
Business Name Search & NUANS Report
Before incorporation, your business name must be unique and legally available. A NUANS report checks for conflicts with existing corporate names and trademarks across Canada. The process ensures your name is approved and ready for registration.
Articles of Amendment & Dissolution
Businesses evolve, and important legal changes often follow. Articles of Amendment are used for updates like share changes, new names, or addresses, while Articles of Dissolution formally close a corporation. Filing documents accurately ensures compliance at every stage.
Corporate Minute Book Setup
Every Canadian corporation must maintain a corporate minute book with bylaws, resolutions, share registers, and meeting minutes. Proper records support compliance, financing, and audits. A well-organized minute book ensures your corporation remains legally sound.
Process
Consultation
Review goals and choose federal or provincial incorporation
Name Search
Complete NUANS or other required checks for availability
Preparation
Draft Articles of Incorporation and ownership agreements
Filing
Submit documents to Corporations Canada or provincial registry
Approval
Receive incorporation, set up minute book, ensure compliance
Support
Manage amendments, governance, or dissolution as needed
FAQ
Timelines vary depending on the jurisdiction. Some provincial incorporations can be processed the same day, while federal incorporation usually takes a few days to a few weeks.
A NUANS report is required for federal incorporation and most provinces. Some provinces, such as British Columbia and Quebec, use their own name-search systems instead.
Federal incorporation provides nationwide name protection and greater flexibility for expansion, while provincial incorporation is often simpler and less costly if you plan to operate only in one province.
Yes. You can file Articles of Amendment to update details such as share structure, company name, or address. These changes must be filed with the registry to remain compliant.